Zero morning-of texts. Here's how.

Every family informed.
Every trip ready.

TeamFlight connects coaches, parents, and players around one trip — flights, hotel, meals, and RSVPs all in one place. Nothing falls through before departure.

here's what it looks like for your team

"Before TeamFlight I was texting 12 parents the night before every tournament. Now I check one screen and know exactly who needs a reminder."

Coach Anthony Slater
Head Coach · Team Prodigy · Seattle, WA
"Live Life Like A Pro"
Approved ✓
Team Prodigy 17U Girls
NB Viewing · Milwaukee, WI · Apr 17–19
New Balance affiliate 8 players · 8 days out
3 haven't confirmed
✈ Flight
SEA → MKE · Apr 17
Alaska 612 · 6:50 AM
🏨 Hotel
Marriott Milwaukee
Check-in Apr 17 · 4 rooms
RSVPs
6/8
Travel
6/8
Meals
7/8
Not ready
3
Needs follow-up
KR
Kayla Robinson
No RSVP · Travel missing
No response
TM
Taylor Mitchell
No RSVP · Travel missing
No response
JW
Jade Washington
RSVP'd · Meal missing
Meal missing
AM
Aaliyah Moore
RSVP · Travel · Meals confirmed
Ready
SD
Simone Davis
RSVP · Travel · Meals confirmed
Ready
+ 3 more players fully ready ✓
✈ Flights booked NB Viewing · Milwaukee, WI · Apr 17–19
🏨 Hotel confirmed Marriott Milwaukee · 4 rooms · Apr 17
✓ RSVP confirmed Aaliyah Moore · Milwaukee · Apr 17
🍽 Meal submitted Simone Davis · Dinner Apr 17
⚡ Reminder sent Kayla Robinson · travel missing
📍 Trip published Select Events · Phoenix, AZ · May 15–17
🏨 Hotel booked Marriott Phoenix · 4 rooms · May 15
📍 Trip published NB Viewing · Cincinnati, OH · Jul 10–13
📍 Trip published NB Viewing · Chicago, IL · Jul 24–27
✓ RSVP confirmed Jade Washington · Phoenix · May 15
✈ Flights booked NB Viewing · Milwaukee, WI · Apr 17–19
🏨 Hotel confirmed Marriott Milwaukee · 4 rooms · Apr 17
✓ RSVP confirmed Aaliyah Moore · Milwaukee · Apr 17
🍽 Meal submitted Simone Davis · Dinner Apr 17
⚡ Reminder sent Kayla Robinson · travel missing
📍 Trip published Select Events · Phoenix, AZ · May 15–17
🏨 Hotel booked Marriott Phoenix · 4 rooms · May 15
📍 Trip published NB Viewing · Cincinnati, OH · Jul 10–13
📍 Trip published NB Viewing · Chicago, IL · Jul 24–27
✓ RSVP confirmed Jade Washington · Phoenix · May 15
How it works

From zero to trip-ready
in four steps.

TeamFlight keeps coaches, directors, and families on the same page — from the moment you create a trip to the minute you depart.

1
Build the trip
Add destination, dates, hotel, flights, meals, and itinerary in one place.
2
Invite families
Parents get their own portal — one link with everything they need.
3
Track readiness
See who's confirmed, who's pending, who needs a follow-up. Send reminders in one tap.
4
Travel with confidence
Everyone shows up knowing the plan. No morning-of chaos. Nothing falls through.
Team Prodigy 17U Girls
NB Viewing · Milwaukee, WI · Apr 17–19
RSVPs confirmed6/8
Travel info submitted6/8
Meals submitted7/8
Flights booked✓ SEA → MKE
Hotel confirmed✓ Marriott Milwaukee
3 players still need follow-up
For coaches

Run every trip without chasing parents.

Build and publish trips in minutes. See who's confirmed, who needs a nudge, and keep everything moving — all from one screen.

  • Publish trips with flights, hotel, meals in minutes
  • See every player's readiness at a glance
  • Send SMS + email reminders in one tap
  • Parents RSVP and confirm from their own portal
  • Works across all your teams — one login
Team Prodigy · Coach Portal
Coach Anthony Slater · NB P32 Season
17U Girls
Upcoming
4
Next trip
Apr 17
Players
8
NB Viewing · Milwaukee, WI
✈ SEA → MKE · Apr 17 · Alaska 612 · 6:50 AM
🏨 Marriott Milwaukee · Check-in Apr 17 · 4 rooms
Needs follow-up
Kayla Robinson — No RSVP · Travel missing
Taylor Mitchell — No RSVP · Travel missing
Jade Washington — Meal missing
3 players need follow-up · 8 days out
NW Elite Basketball · Director View
NW Elite Basketball · EYBL Circuit
Tournaments
10
Not ready
10
Ready
0
EYBL Showcase
📍 Phoenix, AZ · May 15–18
May 15–18 Confirmed
NW Elite 17U
Coach Marcus Webb
10 need action
NW Elite 15U
Coach Devon Price
10 need action
NW Elite 16U
Coach Marcus Webb
11 need action
31 families need to act before May 15
For directors

Oversee every team. Ensure every trip is ready.

One view across all your teams, all tournaments, all families — so nothing slips through before departure.

  • Org-wide readiness across all teams at once
  • See every tournament, every team, every coach
  • Send bulk reminders to all families in one tap
  • Spot gaps before trips depart — not after
  • Coach accounts included — no extra fees
For parents

Everything your family needs, right in your pocket.

One place to confirm your trip, review the itinerary, submit meal preferences, and stay in sync with the coach — no more hunting through group texts.

  • View the full trip schedule anytime
  • RSVP and confirm attendance in seconds
  • Submit meal preferences and transport info
  • Get real-time updates from the coach
  • Hotel address, flight details, itinerary — all in one place
NB Viewing · Milwaukee
Apr 17–19 · Team Prodigy 17U Girls
Trip checklist
✓
RSVP confirmed
2 attending · Apr 17
✓
Flight info reviewed
SEA → MKE · Alaska 612
✓
Hotel confirmed
Marriott Milwaukee · Apr 17
!
Meal preference
Dinner Apr 17 — submit now
!
Transport info
How are you getting to SEA?
✈️
No more morning-of chaos.
Every family knows the hotel, the flight, and the plan — before you even leave the driveway.
🏀
Built for how coaches actually work.
Most coaches run 2 or more teams. TeamFlight is designed for that reality — one login, every team, every trip.
👨‍👩‍👧
Parents stay informed, not confused.
One link. Everything they need. No more group texts, forwarded emails, or "what hotel are we at again?"
Pricing

One season. One price.

No monthly fees. No contracts. Pick your plan and go.

Coach
$79
per season · 1–4 teams
  • 1–4 teams
  • Unlimited trips all season
  • Flights, hotel, meals, itinerary
  • Parent portal + RSVP tracking
  • SMS + email reminders
Start your season →
Director
$159
per season · 4–12 teams
  • 4–12 teams
  • Everything in Coach for all teams
  • Director dashboard — org-wide view
  • Bulk reminders across all teams
  • Coach accounts included
Scale your program →

Covers your full season — spring/summer or fall/winter.
No setup fees. No contracts. Cancel anytime between seasons.

"Built for teams, not travel agents." 🏀✈️
Ready to run better trips?

Your team deserves better than a group text.

Join coaches and directors who use TeamFlight to keep their teams moving — without the chaos. Season-based pricing. No contracts. Start in minutes.